Cancer Research UK London Winter Run is run in accordance with our parent company, A.S.O. U.K. Limited (“A.S.O. UK”, “us”, “we”, “our”), a company registered in England and Wales under registered number 3891235 with its registered office at 160 Falcon Road, Wandsworth, London, SW11 2LN, England. We are strongly committed to protecting the privacy of your personal information.

This privacy policy (the “Privacy Policy”) is applicable to Cancer Research UK London Winter Run’s website: LondonWinterRun.co.uk (the “Website”) and your direct interactions with us.

We are the data controller for the purposes of the General Data Protection Regulation (Regulation (EU) 2016/279) and any other law applicable to the processing of your personal information. We will take all necessary steps to ensure that your personal information is processed by us in accordance with these data protection laws.

We are part of a group of companies whose ultimate parent company is Amaury Sport Organisation (details of our group can be found here). We may share your personal information with other members of our group in accordance with the terms of this Privacy Policy.

In this Privacy Policy, references to “personal information” include any information which can be used to directly or indirectly identify you, such as your name, email address, telephone numbers, postal address, age, gender and identifiers such as your IP address.

 

1. PURPOSE

This Privacy Policy is intended to let you know (1) the kinds of personal information we may gather during your visit to the Website or through your direct interactions with us, (2) why we gather your personal information, (3) how we might use your personal information, (4) when we might disclose your personal information, and (5) how you can manage your personal information.

Please be advised that the practices described in this Privacy Policy apply only to information we gather on our Website or during your direct interactions with us.

 

2. CHANGES TO THIS PRIVACY POLICY

We may change this Privacy Policy from time to time and will publish the updated version on our Website. We may also email you to notify you of any substantial changes to this Privacy Policy. You should periodically review this Privacy Policy carefully.

 

3. CONTACT

If you have any questions about this Privacy Policy, and do not see your concerns addressed here, or to exercise any of your rights under this Privacy Policy, please contact us by email at races@aso-uk.com or by post at 160 Falcon Road, Wandsworth, London, SW11 2LN, England.

 

4. INFORMATION WE MAY COLLECT

The table below sets out what personal information we collect about you and how we collect it. We may combine any of this personal information together for the purposes explained in this Privacy Policy.

Data we collect	How we collect it
Identity data (first name, last name, username or similar identifier, gender, birth date, nationality)	Provided by you through a direct interaction with us (including your responding to a survey)
Contact data (email address, telephone number)	Provided by you through a direct interaction with us (including your responding to a survey)
Technical data (IP address, registered domain, browser type, hardware type, network and software identifiers, system configuration information, device information)	Using automated technologies or interactions (such as cookies and other similar technologies)
Usage data (visits to and use of our Website, activity history)	Using automated technologies or interactions (such as cookies and other similar technologies)
Marketing and communications data (marketing preferences in respect of us and third parties)	Provided by you through a direct interaction with us (including your responding to a survey)

We may also:

• receive personal information about you from Njuko when you register for a A.S.O. UK event as a participant or spectator. Njuko has its own privacy policy and you should refer to it for any questions you may have about the information Njuko, Inc. collects about you when you register for a A.S.O. UK event using Njuko;
• collect, use and share aggregated data such as statistical or demographic data; and
• use cookies on our Website for identification and analysis and advertising purposes. Find out more here: Cookie Policy.

 

5. HOW WE MAY USE YOUR INFORMATION

The table below sets out how we use your personal information and what our lawful basis for processing your personal information is. We may process your personal information for more than one lawful basis depending on the specific purpose for which we are using your personal information. We will only use your personal information when the law allows us to.

Purpose/Activity	Data type	Lawful basis for processing
To provide you with products and services	Identity data Contact data	Performance of a contract with you
To enable you to participate in events	Identity data Contact data	Performance of a contract with you
To enable you to volunteer or host at events	Identity data Contact data	Performance of a contract with you   Express consent
To deal with emergencies relating to your participation in events	Identity data Contact data	Necessary for our legitimate interests (to ensure your safety and the safety of others at our events, and to protect our rights)   Necessary to comply with a legal obligation
To administer and protect our Website and provide customer services (including sending you service messages via email)	Identity data Contact data Technical data	Performance of a contract with you   Necessary for our legitimate interests (ensuring the proper operation of our Website and our business)
To verify your identity	Identity data Contact data Technical data Usage data	Necessary for our legitimate interests (to prevent and detect fraudulent activity, security incidents and criminal activities)   Necessary to comply with a legal obligation
To investigate complaints about our Website or events	Identity data Contact data Technical data Usage data	Necessary for our legitimate interests (to ensure the proper operation of our Website and events)
To use data to perform statistical and trend analysis	Technical data Usage data	Necessary for our legitimate interests (to develop our business, Website and events and to inform our marketing strategy)
To promote our events	Identity data	Necessary for our legitimate interests (to develop our business, Website and events)
To personalise your experience on our Website by delivering relevant content and advertisements	Identity data Contact data Technical data Usage data Marketing and communications data	Necessary for our legitimate interests (to develop our business, Website and events and to inform our marketing strategy)
To make suggestions and recommendations to you about events, products or services that may be of interest to you	Identity data Contact data Technical data Usage data Marketing and communications data	Necessary for our legitimate interests (to develop our events and grow our organisation)
To send you marketing about our own events, products and services	Identity data Contact data Technical data Usage data Marketing and communications data	Necessary for our legitimate interests (direct marketing)   Express consent
To send you marketing about carefully selected partners to enhance your event experience	Identity data Contact data Marketing and communications data	Express consent

We will only use your personal information for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

If we need to use your personal information for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Finally, we can use and share your aggregated data for any purpose. Aggregated data is not considered personal information in law as it does not directly or indirectly reveal your identity. However, if we combine aggregated data with your personal information so that it can directly or indirectly identify you, we will treat the combined data as personal information and use it in accordance with this Privacy Policy.

 

6. DISCLOSURE OF YOUR INFORMATION

We may share your personal information for the purposes/activities set out in the table above with the following:

• any member of our group of companies (details of which can be found here), for the purpose of the business operation and administration of our group companies and for marketing purposes; and
• selected third parties including:
• business partners, suppliers and sub-contractors for the performance of any contract we enter into with or in relation to you (for example third party service providers to help us in areas such as website hosting and maintenance, digital marketing, event ticketing, event registration and customer support operations);
• advertisers and advertising networks that require personal information to select and serve relevant adverts to you and others. We do not disclose information about identifiable individuals to our advertisers, but we will provide them with aggregate information about our users. We may also use such aggregate information to help advertisers reach the kind of audience they want to target. We may make use of the personal information we have collected from you to enable us to comply with our advertisers' wishes by displaying their advertisement to that target audience; and
• analytics and search engine providers that assist us in the improvement and optimisation of our Website.

We will disclose your personal information to third parties:

• if we are required to do so by law or pursuant to a binding regulatory request (in such circumstances, such disclosure will at all times be solely to the extent required by law or the applicable regulatory request);
• in the event that we sell or buy any business or assets, in which case we will disclose your personal information to the prospective seller or buyer of such business or assets;
• in order to enforce or apply our terms of use and other agreements; or
• to protect the rights, property, or safety of our users, or others which may include exchanging information with third party companies for the purpose of fraud prevention or credit risk reduction.

 

7. OPTING-OUT OF MARKETING

You can ask us to stop sending you marketing messages at any time by of the relevant communications. You can do this by clicking ‘unsubscribe’ on any email or by contacting us with a request to be unsubscribed.

 

8. INTERNATIONAL TRANSFERS

We may transfer some of your personal information to third parties who are located in countries outside of the European Economic Area (“EEA”). These countries may not have equivalent data protection legislation to the UK. In each case, we will not transfer your data outside of the EEA unless we have your explicit consent to do so (or have another legal justification for doing so) and where we have ensured that all adequate protections are in place in respect of the processing of such data outside of the EEA. If you require more information about these international transfer of data, please contact us. Where relevant, you are entitled to see a copy of any safeguards which we have put in place.

 

9. SECURITY AND STORAGE

We have adopted strict security processes, in accordance with good industry practice, to prevent the unauthorised access to, or disclosure of, your personal information. We have put in place procedures to deal with any suspected personal information breach and will notify you and any applicable regulator of a breach where we are legally required to do so. In addition, we also limit access to personal information to those employees, agents, consultants and other third parties on a need-to-know basis and subject in each case to suitable obligations relating to security and confidentiality of your information.

Despite our implementation of these policies, please note that we cannot guarantee the security of any personal information that you send to us via the internet (including via email or forms on our website) or which is collected using online devices/tracking technology.

We will retain your personal information only for as long as is strictly necessary for the purposes for which such personal information was originally collected (or for such longer period as may be required by law).

 

10. LINKING TO OR FROM OTHER WEBSITES

Our Website contains links to other websites, and in some cases, frames other websites (e.g. Njuko), operated by our affiliates, partners or third parties. Please be advised that the practices described in this Privacy Policy for us do not apply to information gathered through these third party website(s). These other website(s) may also send their own cookies to you, collect your data or solicit your personal information. Always be aware of the terms of use and privacy policies of the websites you link to. We are not responsible for the actions and/or privacy policies of third parties or their websites. We encourage you to be aware of when you leave our Website and to read the privacy policies and terms of use of each and every website that you visit.

 

11. YOUR RIGHTS

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

You have the right to: (i) ask us to provide a copy of the personal information we hold about you; (ii) ask us to have personal information about you removed; (iii) ask us to have any inaccurate personal information about you corrected; (iv) object to processing of your personal information where we are relying on a legitimate interest; (v) request the restriction of processing of your personal information; (vi) request the transfer of your personal information to a third party; or (vii) where you have provided your consent to certain of our processing activities, in certain circumstances, you may withdraw your consent at any time (but please note that we may continue to process such personal information if we have legitimate legal grounds for doing so).

You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal information (or to exercise any of your other rights). This is a security measure to ensure that personal information is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

If you would like us to undertake any of the actions set out above in relation to your personal information, please contact us:

• By email at races@aso-uk.com; or
• By writing to A.S.O. UK Limited, 160 Falcon Road, Wandsworth, London, SW11 2LN, England.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests (in each case, where we are legally entitled to take longer to respond). In this case, we will notify you and keep you updated. Communications may be sent using your original details until the relevant changes have been processed.

In addition to the above, please note that you have the right to make a complaint at any time to the Information Commissioner’s Office. We would, however, appreciate the chance to deal with your concerns first so please contact us in the first instance.

Last updated: 31/01/2025

 

Cancer Research UK London Winter Run is run in accordance with our parent company, A.S.O. UK Limited. This document sets out the terms and conditions of Cancer Research UK London Winter Run’s website: LondonWinterRun.co.uk (the “Website”). These terms (the “Terms and Conditions”) are a legal agreement between you and A.S.O. U.K. Limited (“A.S.O. UK”, “us”, “we”, “our”), a company registered in England and Wales under registered number 3891235 with its registered office 160 Falcon Road, Wandsworth, London, SW11 2LN, England.

 

1. AGREEMENT TO TERMS AND CONDITIONS

Please read these Terms and Conditions carefully. By accessing our Website, you are explicitly acknowledging that you have read and understand these Terms and Conditions and you agree to be bound by them. If you do not agree to these Terms and Conditions, you are not authorized to use this Website. A.S.O. UK reserves the right to change these Terms and Conditions at any time. You are responsible for checking these Terms and Conditions periodically for changes. Your continued use of the Website after A.S.O. UK has made changes will mean that you agree to the changes.

We recommend you save and/or print a copy for your records. If you have any difficulty doing so, please email us at races@aso-uk.com.

 

2. PRIVACY POLICY

In addition to these Terms and Conditions, our Website is also subject to our Privacy Policy and Cookies Policy, which is expressly made a part of our agreement with you and sets out how we will process your personal information. When you agree to these Terms and Conditions, you also agree to our Privacy Policy and Cookies Policy. It is important that you read the Privacy Policy and Cookies Policy and only use the Website if you understand and agree to be bound by our Privacy Policy and Cookies Policy.

 

3. OWNERSHIP

(a) Ours. Our Website and all information, images, photographs and other content displayed on the Website (“Material(s)”) are protected by certain rights. These rights include all patents, rights to inventions, copyright and related rights, moral rights, trademarks and service marks, business names and domain names, goodwill and the right to sue for passing off or unfair competition, rights in design and all other intellectual property rights, in each case whether registered or unregistered (“Rights”). These Rights either belong directly to A.S.O. UK or are licensed to use from their respective owners or licensors. You may only view, print out and use the Website and the Materials for your own personal, non-commercial use. We expressly reserve all rights, in and to the Website and the Materials and your use of the Website and the Materials is subject to the following restrictions. You must not:

remove any copyright or other proprietary notices contained in the Materials;

use any Materials from our Website in any manner that may infringe any of our rights or the rights of a third party; or

reproduce, modify, display, perform, publish, distribute, disseminate, broadcast, frame, communicate to the public or circulate to any third party or exploit our Website and/or the Materials in any way, including for any commercial purpose, without our prior written consent.

Use of our A.S.O. UK Material for any purpose without first obtaining our express written permission may be a violation of our copyright and/or other proprietary rights. We and our licensors reserve the right to exercise all rights and remedies available in respect of any infringement of rights in the Website or the A.S.O. UK Materials accessible on it.

[(b) Yours. You retain ownership rights in anything you submit to us through our Website or email. However, when you submit materials to us (e.g. information, photos, videos or other materials), you grant us a free, worldwide, perpetual right to modify, reproduce, distribute, publicly display and perform the materials you have submitted, including, without, limitation, your name and likeness, and allow others to do the same for any purpose, including, without limitation, commercial purposes. You agree that you will not receive any compensation whatsoever for the aforementioned usage, and you are not entitled to make any claim in connection with our exercise of the permissions you have granted us, including, without limitation, claim(s) based on invasion of privacy, idea misappropriation, other violation of your civil rights, or defamation.]

 

4. SITE FEATURES

(a) General Information. Our Website is primarily meant to provide you with information about A.S.O. UK and about our company. While we try to keep our Website up-to-date and accurate, we take no responsibility for any incorrect information on the Website.

(b) Your Submissions. Our Website may also include: surveys to help us learn about you or your interest in volunteering at an event, hosting an event, or being part of a news story about an event; newsletter sign-up; and a poster request form. We do not guarantee any confidentiality or anonymity with respect to any information you provide to us. By submitting information, photos or other materials to us through the website or via email, you expressly: 1) give us permission to use such materials for any purpose; and 2) represent and warrant that you are the owner of such materials have the right to permit us to use them for any purpose.

(c) Event Registration (Participant). Signing-up to participate in an event requires the creation of an account and registration through Njuko, a third party website owned and operated by Njuko. The information you provide to Njuko to register for a A.S.O. UK event will be shared with us and used by us in accordance with our Privacy Policy, but Njuko may have its own terms and conditions and privacy policy. We are not responsible for your Njuko account and you must contact Njuko. for any issues with your Njuko account. Please review our Privacy Policy for more on how we use registration information received from you.

(d) Other Third Party Sites. In addition to Njuko, our Website may contain links to other third-party websites that are not owned or controlled by us. Links do not imply that we are, or our website is, affiliated to or associated with such sites. We are not responsible for the content, products, services, policies, or practices of any third-party website(s). By visiting those sites, you may be subject to the privacy policies and/or terms and conditions of use that may apply to such website(s) and we recommend that you read those terms and policies before proceeding.

 

5. RESTRICTIONS ON USE

We give you permission to use our Website so long as you abide by these Terms and Conditions and our Privacy Policy and do not:

use the materials on the Website for any commercial purpose;

use the Website or its content for any illegal purpose;

attempt to gain unauthorized access to any other user’s computer systems or networks associated with the Website;

modify or attempt to modify or in any way tamper with Website;

use the Website or any of any of its content in a way that may infringe upon the intellectual property other rights of any third party, including, without limitation, trademark, copyright, right of privacy or right of publicity; or

interfere with or disrupt networks connected to the Website or violate the regulations, policies or procedures of such networks.

 

6. TERMINATION

We reserve the right to suspend or terminate your access to the Website at any time if we suspect that your use of the Website or its content may be unlawful, violate the rights of third parties or any of the terms of these Terms and Conditions or our Privacy Policy and we will not be label for any resulting loss of damage to the fullest extent permissible by law.

 

7. YOUR LIABILITY TO US

If anyone brings a claim against us related to your actions or use of the Website or any materials submitted by you through the Website, by email or otherwise, you agree to compensate us for all damages, losses, and expenses of any kind (including, without limitation, legal fees and disbursements) related to such claim.

 

8. MEDICAL TREATMENT

The Website is provided for your convenience. You should not rely on information provided on this Website as a substitute for professional medical advice, diagnosis, or treatment and nothing on this Website creates a physician-patient relationship. Do not disregard, avoid or delay obtaining medical advice or seeking emergency care. We recommend you take further advice or guidance before taking any action based on information contained on or generated by our Website.

 

9. DISCLAIMERS

(a) You acknowledge that we cannot guarantee that our Website will:

stay the same as we might change or remove it or make access to it subject to registration or charges;

be compatible with all or any hardware or software which you may use;

be available all the time or at any specific time;

be accurate and up to date; or

be error-free or free of viruses, electronic bugs, Trojan horses or other harmful components and you must take your own precautions accordingly.

(b) You also acknowledge that:

we cannot guarantee the speed or security of the Website; and

we will not be responsible for any damage or loss you may suffer directly or indirectly as a result of any virus attack that can be traced to our Website to the fullest extent permissible by law.

 

10. LIMITATION OF LIABILITY

(a) To the extent permitted by law, we exclude all conditions, warranties, representations or other terms which may apply to our Website or any Materials on it, whether express or implied.

(b) We are only liable to you in connection with your use of our Website for losses which you suffer as a direct result of our breach of these Terms and Conditions. We shall not be liable for any indirect, special, incidental or consequential damage or loss or for any business losses that you may incur, including but not limited to lost data, lost profits or business interruption.

(c) A.S.O. UK is not liable for any Materials posted by other users and which are available on the Website. In the event that you believe such Materials infringe any Rights, or are illegal, then you should contact us [as explained above] so that we may investigate.

(d) We do not exclude our liability (if any) to you for:

Personal injury or death resulting from our negligence;

Fraud or Fraudulent misrepresentation; or

Any matter for which it would be illegal for us to exclude or to attempt to exclude our liability.

 

11. MISCELLANEOUS

These Terms and Conditions, our Privacy Policy and our Cookies Policy make up the entire agreement between you and us regarding the Website, and supersedes any prior agreements. If any part of these Terms and Conditions and/or Privacy Policy and/or Cookies Policy is found to be unenforceable, the remaining portion will remain in full force and effect. If we fail to enforce these Terms and Conditions and/or Privacy Policy, such failure will not be considered a waiver. These Terms and Conditions, our Cookies Policy and/or our Privacy Policy do not confer onto any third party any beneficiary right(s) which are fully transferable and assignable solely by us, our transferees and assigns. Any terms of these Terms and Conditions and/or Privacy Policy and/or Cookies Policy that were, by their nature, intended to survive termination of these Terms and Conditions and/or Privacy Policy and/or Cookies Policy will survive. These Terms and Conditions, our Cookies Policy and our Privacy Policy shall be interpreted in accordance with the laws of England and Wales and the English Courts will have exclusive jurisdiction for any action under these Terms and Conditions, Cookies Policy and/or Privacy Policy.